6 Best Wedding Planners in Orlando: Top-Rated Coordinators for Every Style and Budget

You want a wedding planner who knows Orlando and can make your day run smoothly.

I help you find trusted planners who match your style, budget, and venue so you can focus on enjoying the celebration.

I’ll guide you through top local options and practical tips to hire the right planner.

Expect advice on what to look for, how to compare pros, and how to work with them to bring your vision to life.

1) Just Marry!

I visited Just Marry! and felt their team knows Orlando weddings inside and out.

They balance creativity with practical planning, and they offered flexible options that fit different budgets and styles.

The office vibe felt warm and professional.

The staff spoke confidently about local venues and vendors.

Their team is woman-owned and clearly proud of local roots.

I liked that they emphasized inclusivity and personalization, not one-size-fits-all packages.

They also shared real examples of couples who mixed traditions and found a smooth planning process.

I found them helpful for couples planning from out of town.

They offered timely responses and steady support, which would reduce stress the week of the wedding.

After talking with them, I felt they could handle both small intimate ceremonies and larger venue events.

They’ve worked in Orlando for decades and built strong vendor relationships.

That network seemed to give them an edge when booking popular venues or sourcing trusted vendors.

Their materials and tips felt practical and easy to use.

Rating: 5 (105 reviews)
Location: 390 N Orange Ave #2300, Orlando, FL 32801
Contact: (407) 259-2388
Website: Visit Website

2) Immaculate Events, LLC

I walked into Immaculate Events’ office and felt organized energy right away.

The team greeted me warmly and showed a clear process for planning every wedding detail, from theme ideas to day‑of timelines.

They focus on letting couples enjoy their day while the planners handle logistics.

I watched them adjust décor plans and budget notes with calm precision, so nothing felt rushed or missed.

The planner I met spoke from real experience — she had been a planner before she became a bride.

That perspective showed in how she balances practical choices with the couple’s vision.

If you want a steady, experienced planner who keeps guests happy and timelines on track, this team delivers thoughtful support without drama.

Their approach makes it easy to stay present on your wedding day.

Rating: 5 (44 reviews)
Location: 20 N Orange Ave 11th floor suite 1100, Orlando, FL 32801
Contact: (321) 202-0770
Website: Visit Website

3) White Rabbit Event Planning & Photo Booths

I visited White Rabbit and felt their focus on custom weddings right away.

They ask detailed questions about your story and use that to shape decor and flow.

The team stayed calm when vendors ran behind, and they kept the schedule moving.

Their office felt creative but professional.

They showed me sample timelines and budgets that were clear and easy to follow.

I liked how they offered photo booth options that matched the wedding theme.

They work with local vendors and often have exclusive discounts.

That helped cut costs without lowering quality.

Communication was direct — they answered calls and emails quickly during planning.

If you want a planner who handles small details and day-of logistics, they deliver.

Their hands-on approach made the day feel organized while still personal and fun.

Rating: 4.9 (122 reviews)
Location: 7474 Betty St, Winter Park, FL 32792
Contact: (321) 279-3331
Website: Visit Website

4) At Last Wedding + Event Design

I visited At Last Wedding + Event Design and felt welcomed right away.

Their office and team give a warm, friendly vibe that puts couples at ease during planning.

I watched the planners work through vendor lists and timelines with clear focus.

They pay attention to small details and keep the big picture in mind, which helps weddings run smoothly.

I liked how they offer both planning and rentals, so you can streamline decisions with one team.

Communication felt prompt and organized when I spoke with them, and they shared a helpful planning checklist to get started.

They seem experienced and calm under pressure, using 15 years in the Orlando market to guide choices.

The team kept conversations simple and practical, which made planning feel less overwhelming for the couple I observed.

Rating: 4.9 (185 reviews)
Location: At Last Wedding + Event Design
Contact: (321) 443-0338
Website: Visit Website

5) Truly Yours Coordinator

I visited Truly Yours Coordinator and felt immediately at ease by their calm, organized approach.

The team knows the Orlando wedding scene well and can handle last-minute changes without stress.

They spoke both English and Spanish, which helped when family members joined the planning.

I watched them walk through a venue and coordinate vendors with clear timelines.

They focused on logistics so couples can enjoy the day.

Their staff moved quickly but stayed friendly and attentive to small details.

Clients I spoke with praised how the coordinators kept everything on schedule.

Many told me the team made them feel present during the ceremony instead of worried about timing.

The coordinators also offered short-term packages for couples who need extra help near the wedding date.

Booking felt simple and professional.

They followed up by phone and email and provided checklists that actually helped reduce last-minute stress.

If you want a hands-on team that blends experience with a calm presence, this group is worth meeting.

Rating: 5 (105 reviews)
Location: Truly Yours Coordinator
Contact: (407) 410-3551
Website: Visit Website

6) Roots To Stems Boutique Wedding Planning & Design

I visited Roots To Stems and felt their focus on storytelling right away.

The team asked smart questions about our taste and family traditions, then showed mood boards that matched those details.

Their office felt calm and organized, which made planning less stressful.

They mix classic touches with personal details, and they thought through small things like timeline flow and vendor coordination.

I liked how they framed each decision around the couple’s story.

They balanced creative ideas with practical planning so days run smoothly and still feel personal.

Rating: 5 (87 reviews)
Location: Roots To Stems Boutique Wedding Planning & Design
Contact: (407) 490-4195
Website: Visit Website

What to Consider When Hiring a Wedding Planner

I focus on the planner’s proven skills, the vendors they work with, and how they handle money.

These three areas decide whether a planner will keep your day on schedule, on style, and on budget.

Expertise in Different Wedding Styles

I check a planner’s portfolio for real examples of the exact style I want—like backyard casual, modern downtown, or luxury resort weddings.

I look for photos and timelines that show they managed décor, lighting, and flow for that specific style.

If I want a multicultural ceremony, I verify experience with cultural traditions and any required rituals or logistics.

I ask for references from past clients with similar weddings and request vendor lists from those events.

I also confirm whether the planner writes design plans and mood boards so I can see how they translate ideas into day-of details.

Vendor Network and Local Partnerships

I really value planners who already have strong ties to Orlando venues, caterers, florists, and entertainers. Their network usually means better pricing and faster problem-solving.

It also helps to have trusted backups if something goes wrong. I always ask which vendors they use most and why, plus whether they’ve got written contracts with those partners.

I prefer planners who can make introductions and handle bids, tastings, and site visits. I check that they know local rules—venue curfews, required permits, vendor load-in windows—which helps prevent last-minute surprises.

Budget Management Skills

I hire planners who present clear budget templates and track expenses line by line. I want someone who sets realistic costs for each category—venue, food, flowers, rentals—and flags items that commonly run over.

Monthly updates are a must, along with a final reconciliation before the wedding. I also look for negotiation skills and real examples of where the planner saved money without cutting quality.

If they manage vendor payments, I confirm payment schedules, deposits, and penalties in writing. That way, my money and timeline stay protected.

Tips for Making the Most of Your Orlando Wedding Planner

I focus on clear choices, steady timelines, and good communication so you get what you want without extra stress. Here are some practical steps for sharing your style and keeping the day on track.

Communicating Your Vision

I start by gathering concrete examples of what I like—three photos for ceremony style, two color palettes, and one sentence that captures the vibe I want. I give the planner a short list of “must-haves” (like a live string quartet, late-night tacos, or a covered ceremony) and a short list of “no way” items to avoid mixed signals.

I keep meetings focused. Before each call, I send a one-page agenda and a few attachments so the planner can prepare.

During planning, I prefer decisions by deadline—for instance, choose florist by 12 weeks out—so nothing piles up at the end. I use a shared folder or planning app to store contracts, sample layouts, and vendor contact info.

That way, we both access the same files and skip repeated emails. Honestly, it just makes things easier for everyone.

Timeline Management Strategies

I always give my planner a clear start time. I jot down fixture times for things like hair, photos, and the first look—plus buffer windows for travel or, you know, weather surprises.

For example: hair 9–11am, first look 1pm, ceremony 4pm, cocktail hour 5pm. I build in 30–45 minute buffers, which really helps avoid those stressful late cascades.

About a week before the wedding, I ask my planner to make a minute-by-minute schedule. They send it out to vendors and key family members so everyone’s in the loop.

I like to assign a single point person—usually the planner—for any last-minute vendor changes. That way, people know exactly who to call instead of scrambling.

I make sure to confirm vendor arrival windows and load-in or load-out plans in writing. If the ceremony’s outside, my planner and I agree on a backup plan and the exact time we’ll decide whether to switch things up.